Rules:-

v      Mechanism /  norms & Procedures for democratic / good governance

The college is professionally managed with clearly defined organizational channels of upward and downward communication, decentralized responsibilities and authority for each functionary / committee. The college also has explicitly defined norms for smooth conduct of each and every academic, administrative and financial activity.  Formal procedures are laid down for decision making at policy and executive levels with feed back mechanism for providing relevant inputs.  The procedures for all academic, administrative and financial activities have been standardized, formatted and documented in the college manual. 

The college has a constituted Board of Governors having 18 members including the members of management committee, eminent educationists, industrialists and State / UPTU representatives.  The Director of the college is the Member Secretary of the board.  The board meets once in 6 months and reviews the progress on all fronts. All policy matters relating to additional courses, investment in additional infrastructure and other major resources, major systemic / organizational changes, perspective plan etc. are discussed and decided by the Board of Governors.   The board also reviews and passes the annual budget.

The Governing Council of the college is composed of the Chairman, Secretary, Treasurer, one/two other members of the management committee and the Director who acts as the Convenor.  The council meets once / twice in a month or as necessary to regularly review and decide on various functional issues of importance.

  Student Feedback on Institutional Governance/faculty performance

As a part of teaching – learning process, feed back is received from the students about each lecturer on lecture – to- lecture basis. The CRs record collective view of the whole class on a register which is submitted to the Director daily.

Frequency of the BOG meetings:

The board meetings are normally held twice a year. The agenda items are framed by the member secretary and circulated to all members in advance. If need is arises, any of the faculty / staff / CRs are informed and called in the meeting. The BOG also address the faculty members. 

Nature and Extent of Involvement of Faculty and Students in Academic Affairs / Improvements.

The HODs, Professors and Senior Lecturers are members of the Academic Council. They design and formulate the academic policies of UUSGI. Therefore faculty members are actively involved in the academic affairs of the institute. Besides this meetings of the entire faculty are organized regularly to discuss syllabus coverage, tests, performance of the students, innovative measures to improve student performance, need for extra classes, industrial visits, overall disciplines, etc.

Mechanisms / Norms & Procedures for Democratic / Good Governance.          

The college has constituted a Grievance Cell  (GC) comprising senior faculty, administrative staff and students including female members from each section. The GC works on open - ended communication policy for whole UUS fmily.  All personnel are free to convey their grievances verbally or in writing through their respective HODs / Section –Incharges, or through the suggestion box or directly  to the Director.  Complete confidentiality is maintained and no identity is disclosed for such grievances.  Depending on the nature of the grievance, the matter is investigated for establishment of facts and action taken for redressal.  In case the grievance is considered to be of a serious / general nature affecting a group of personnel, the matter is put up in the Governing Council for consideration.  The Governing Council also regularly invites all HODs and senior faculty for interaction and certain grievances / suggestions can also be taken up in this forum. 

·      The decisions taken for development, progress and growth of the institute are collective and consensus-based.

·         Student performance, training and placement remain the epic – center .

·         Autonomy to faculty members in teaching pedagogy and other academic pursuits.

·         The whole UUS family remain involved in one or the other  committee. constituted for management & governance.

·         Transparency in policies, decisions and actions at every level..

·         Easy accessibility to Chairman and Director.

·         Regular meetings of Governing Council.

Grievance redressal mechanism for faculty, staff and students

·     The faculty, staff or student can have easy and unrestricted access to the Chairman, Director and other authorities of the institute and present his / her grievances. Immediate action is taken to satisfy the concern

·      Suggestion boxes have been installed in which any one can put his / her grievance with or without disclosure of identity.

·      CA-CR Body mechanism to receive the grievances

·     Feedback from guardians on monthly performance reports and during the parents – teachers meet.     Various Committees of students, viz., Student Discipline Committee, Anti Ragging Committee, Student Grievance Cell, Hostel Management Committee, Cultural Activity Committee, etc are formed to get the real things.

AWARD OF SESSIONAL MARKS

Sessional marks for theory subjects, practical and project shall be awarded as per the provisions in the schemes of examinations. The break up to of sessional marks shall be as follows:

(a)                Theory Subject

(i)         Class Test                                                 60%

            (Two mid term test of equal weight age)

(ii)                Teacher Assessment

          - Tutorial / Assignment / Quizzes             20%

 (iii)               Attendance                                  20%

 (b)               Practical 

(i)         Two mid term viva-voce / tests             50%

(ii)                Teacher Assessment

-Lab Record                                                    25%

(iii)               Attendance                                             25%

 MAKE - UP TEST

 Make-up test may be held only for those students who could not appear in any one of mid-term class tests due to genuine reasons for which prior permission from the Head of Institution has to be taken Make-up test shall ordinarily be held about two weeks before the end semester examination. The syllabus for the Make-up test shall be the whole syllabus covered by the subject teacher upto that time.

 AWARD OF GENERAL PROFICIENCY MARKS

 The marks in General Proficiency shall be awarded on the following basis:

(a)        Co-curricular & Extra-Curricular activities                                             60%

(Games, Sports, Cultural and Literary activities etc.)

(b)         Discipline (Inside and Outside Institution / College campus)       40%

(to be awarded by the Officer Incharge, Discipline)

(c)       The marks of General Proficiency will be compiled by the Head of Institution/ College or his / her nominee.

 ATTENDANCE

1. Every student is required to attend all the lecturers, tutorials, practicals and other prescribed curricular activities. The attendance can be condoned up to 25% on medical ground or for other genuine reasons beyond the control of the student.

2. A further relaxation of attendance up to 15% for a student can be given by Head of Institution / College provided that the student has been absent with prior permission of head of Institution / College for the reasons acceptable to him.

3. No student will be allotted to appear in the end semester examination if he / she does not satisfy the overall average attendance requirement of Clause 1 and 2. 

4. The attendance shell be counted from start of semester in the college.